Appian Accounts Payable Automation

Overview

A large US-based automotive OEM supplier engaged TechTiera to digitize and streamline its Accounts Payable (AP) processes. The existing workflows were fragmented, manual, and audit-heavy. Using Appian’s low-code platform, TechTiera developed a role-based AP system to manage supplier onboarding, purchase orders,invoices, and goods receipts with automated 3-way match and exception handling.

Business Objectives

• Enable secure supplier self-registration
• Automate onboarding workflows with integrated risk scoring
• Streamline PO creation and approval workflows
• Digitize invoice intake with validation and OCR
• Record and approve goods receipts
• Implement automated 3-way match between PO, Invoice, and GRN

The Solution: End-to-End AP Automation on Appian

Key components of the solution included:

• Supplier site for registration and document uploads
• Role-specific portals for AP Clerks, Finance Managers, and Risk Officers
• Threshold-based PO approvals and invoice validations
• Integrated OCR for invoice data capture
• Approval routing and exception handling logic
• Automated 3-way matching and flagging mismatches
• Real-time reporting, dashboards, and audit logs

Role-Based Access and Functional Sites

• Suppliers: Register, track onboarding, upload and view invoices
• AP Clerks:Review supplier profiles, record goods receipts, resolve exceptions
• Finance Managers: Approve/reject POs and invoices, access reports
• Risk Officers: Review flagged suppliers and integrated screening results

Results & Business Impact

• Significant reduction in onboarding and invoice approval times
• Improved compliance and audit trail visibility
• Enhanced user experience across all roles
• Increased efficiency in managing high-volume supplier interactions

Need a Smarter Way to Manage Orders & Processes?

Still relying on email to track orders, approvals, and workflows? That can slow you down, introduce errors, and make visibility a nightmare.

Say hello to streamlined business applications built on Appian.

• Whether you’re automating purchase‑to‑pay, vendor onboarding, inventory control, or operational workflows, Appian’s low‑code platform empowers you to:
• Design intuitive, mobile‑ready interfaces tailored to your teams
• Automate approvals and exception workflows for faster turnaround
• Integrate seamlessly with ERPs like SAP, Oracle, or QuickBooks
• Gain end‑to‑end transparency and real‑time analytics
• Scale quickly as your business grows — without heavy IT coding

Ready to see what custom Appian applications can do for you?

Contact TechTiera today to explore how we can design, build, and deploy smart, secure business apps — fast. – Appian Consulting Services by TechTiera